Assistant Director - Payroll Administration

Tuesday, April 26, 2016
Ann Arbor Public School District
Position Details: 

POSITION TITLE:                        Assistant Director, Payroll Administration                                                                                                        
FTE:                                              1.0  (40 hours/week, 52 weeks/year)
POSITION LOCATION:                 Finance - Balas Administration Building                                                     
SALARY:                                       $75,000 - $85,000
REPORTING RELATIONSHIP:     Executive Director of Finance  
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirement listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The following is a list of qualifications for the position, any one of which may be waived by the Board in exercising its prerogative to determine qualifications. 

Supervise, train, monitor, and complete all activities for payroll processing, fringe benefit processing (except open enrollment), and attendance processing in a timely, accurate and accountable manner.  Suggest and discuss with Executive Director of Finance changes and realignments that will increase efficiencies and productivity within the office structure. and implement these changes where appropriate,


  • Bachelor’s Degree in Business, Finance, Accounting or related field; MBA and/or CPA a plus
  • Three years’ supervisory payroll experience with knowledge of state and federal payroll law, taxation and reporting requirements; public school experience strongly preferred
  • MSBO CFO or BOM certification, or commitment and eligibility to attain within two years of hire
  • Demonstrated ability to lead staff and manage department work flow with an emphasis on customer service
  • Demonstrated coaching/teambuilding skills and issue management problem solving skills 
  • Strong organizational skills, attention to detail and follow through to resolve any outstanding issues
  • Strong analytical and mathematical aptitude
  • Experience and proficiency in Excel and Microsoft Word
  • Excellent written,verbal and interpersonal communication skills


  • Independently accountable for making all decisions relevant to the production of an accurate pay for approximately 2,000 employees
  • Supervise and/or delegate with guidance all functions of payroll; plan, coordinate, assign and direct work of payroll employees
  • Maintains payroll staff by recruiting, selecting, orienting and training employees
  • Accomplishes staff results by communicating job expectations; planning, monitoring and appraising job results; coaching, counseling and disciplining employees, developing, coordinating and enforcing systems, policies, procedures and productivity standards
  • Comply with federal, state, and local payroll guidelines and regulations in the administration and reporting of payroll including 941, MESC, ORS, W2s, FIT, SIT and all other payroll-related taxes, reports and submissions
  • Solely responsible for keeping abreast of current payroll regulations and pronouncements, the district’s collectively bargained agreements and employee contracts, and analyzing newly mandated IRS, ORS, State of Michigan or other notices and announcements
  • Maintain controls for audit and monthly/quarterly reconciliations; assist with annual audit in all matters relevant to payroll and benefit reconciliation procedures
  • Supervise and coordinate timely and accurate payment of payroll liability invoices 
  • Administer 403b and tax-deferred retirement plans
  • Assist in the preparation and monitoring of salary and fringe budgets
  • Monitor payroll debit card program
  • Manage pertinent quarterly-, calendar-, and fiscal-year-end processing tasks
  • Participate in annual new-hire orientation
  • Assist with technology enhancements and updates to accounting and human resource software
  • Regular and reliable attendance
  • Assist Executive Director of Finance as requested/needed
  • Perform other duties as assigned

Read, analyze, and interpret general counseling periodicals, professional journals, technical procedures, or governmental regulations. Write reports, business correspondence, and procedure manuals. Effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit.   Occasionally the employee will  bend or twist at the neck more than the average person  While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes.  The employee is directly responsible for safety, well-being, or work output of other people.  Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to  meet multiple demands from several people and interact with the public and other staff.    
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to loud depending upon the activity in the particular part of the day and location.
All applicants must apply online at >> District Links >> Job Postings


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